Key Responsibilities

• Prepare, organize, and maintain all project documentation, including contracts, Purchase Orders (PO), work orders, delivery records, and project reports.
• Coordinate communication between the Project Coordinator and the Installation Team to ensure project information, work schedules, site progress, and operational requirements are communicated effectively and executed smoothly.
• Coordinate with internal departments to support project requirements.
• Monitor project schedules and assist the Project Coordinator in tracking project progress and key milestones.
• Prepare and update project schedules, reports, and administrative records.
• Coordinate material requests and delivery schedules with relevant departments.
• Record and monitor project variations, additional work, and change requests.
• Collect, verify, and submit technician attendance, work reports, overtime, and supporting documents for wage processing.
• Ensure all project documentation is complete before project handover and final invoicing.
• Assist the Finance department by preparing and verifying supporting documents required for project billing.
• Maintain organized physical and digital project records.
• Perform other project administrative duties as assigned.

Requirements

• Bachelor’s Degree (S1) in Business Administration, Civil Engineering, Architecture, or a related field.
• Minimum 2 years of experience in Project Administration, Project Coordination, Project Support, or a similar role.
• Experience coordinating or managing technician, installation, or field teams is preferred.
• Experience in the aluminium industry is not required.
• Good understanding of project management principles and project workflows.
• Strong administrative and documentation skills.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Ability to coordinate multiple tasks and prioritize effectively.