Company: ShiftX Global (Pvt) Ltd

Location: Colombo

Employment Type: Full-Time

Key Responsibilities:

1. Administrative Responsibilities

• Manage office supplies, equipment, and vendor coordination.
• Organize and schedule meetings, appointments, and internal events.
• Handle incoming and outgoing communications (emails, letters, calls).
• Maintain accurate records, databases, and documentation systems.
• Assist with travel arrangements and expense reporting.
• Ensure smooth day-to-day office operations.

2. Collection Coordination

• Coordinate with clients/customers regarding outstanding payments.
• Track and manage accounts receivable records.
• Follow up on pending invoices and ensure timely collections.
• Work closely with the Finance Department for reconciliation and reporting.
• Maintain accurate documentation of all collection efforts and communications.

3. HR Coordination

• Assist in recruitment activities including posting job advertisements, shortlisting, and scheduling interviews.
• Support employee onboarding and offboarding processes.
• Maintain and update employee records, personal files, and HR databases.
• Prepare HR-related letters and documentation (appointments, confirmations, etc.).
• Provide support in implementing HR policies and internal initiatives.

Requirements:

• Diploma or Degree in Human Resources Management, Business Administration, or related field.
• Minimum 2-3 years of experience in HR and/or administration (preferred).
• Strong communication and interpersonal skills.
• Good knowledge of MS Office (Word, Excel).
• Ability to multitask and handle confidential information professionally.
• Strong follow-up skills, especially in collections coordination.
• Ability to work independently with minimal supervision.