Company Overview

Island Life Sri Lanka is one of the distinguished brands under York Hotel Management Services Limited (YHMSL), delivering world-class service while reflecting the unique charm and heritage of Sri Lanka. YHMSL is the hospitality management arm of The Colombo Fort Land & Building Company PLC (CFLB), one of Sri Lanka’s oldest and most respected conglomerates, established in 1895. Island Life Sri Lanka is a collection of boutique heritage properties including Thotalagala Tea Plantation Bungalow, The Warden’s House – Yala, and Galle Fort Hotel, designed to provide intimate and memorable stays that celebrate local culture, wildlife, and history.

Job Title : Administrative Executive

The Administrative Executive will be responsible for ensuring smooth front-office operations at YHMSL Head Office while managing key administrative and facility-related functions. This role combines receptionist duties with office administration, facilities coordination, and transport management to support day-to-day HQ operations.

Key Responsibilities

Front Office & Reception

• Manage the reception desk and act as the first point of contact for visitors, vendors, and staff.
• Answer and direct incoming calls and handle general inquiries professionally.
• Maintain visitor records and ensure a welcoming, organized front-office environment.

Office Administration & Facilities Management

• Coordinate with the Finance team to manage utility bills (electricity, water, etc.) related to the Head Office.
• Monitor and support general office maintenance and facilities requirements.
• Ensure overall cleanliness and orderliness of the HQ premises by coordinating with cleaning and support staff.
• Liaise with service providers and vendors for office-related services when required.

Transport & Driver Coordination

• Manage and allocate company vehicles for HQ staff traveling to properties and sites.
• Coordinate driver schedules and ensure effective utilization of vehicles.
• Maintain basic vehicle usage records and report any issues or requirements to management.

Requirements

• Diploma or professional qualification in Administration or a related field.
• Minimum 1–2 years’ experience in an administrative or receptionist role.
• Good communication skills in English and Sinhala
• Basic knowledge of MS Office applications.
• Strong organizational skills and attention to detail.
• Ability to multitask and handle responsibilities independently.
• Pleasant personality with a service-oriented mindset.

What We Offer

• Exposure to a dynamic Head Office environment.
• Opportunity to work closely with senior management and multiple departments.
• A supportive and professional work culture.